Job Details
Administrative Officer


Hamburg, Germany

Staff Category:


Contract Duration:

1 year


4 or 5, depending on experience and qualifications

Closing Date:

19 November 2017 (extended until 30 November 2017)

Reference Number:

Job Description

The European Molecular Biology Laboratory (EMBL) is one of the highest ranked scientific research organisations in the world. The Headquarters Laboratory is located in Heidelberg (Germany), with additional sites in Barcelona (Spain), Grenoble (France), Hamburg (Germany), Hinxton near Cambridge (UK) and Rome (Italy).

The Hamburg Unit of EMBL hosts an international laboratory with close to one hundred staff and fellows. The main activities are focused on research in structural biology, the provision of experimental facilities to the external research community, and advanced training for scientists. EMBL Hamburg coordinates and is involved in a number of national and international funded projects.
About the job:
We are looking for a highly motivated administrative officer whose primary responsibility is to handle procurement at the EMBL Hamburg Unit, with tasks including both purchasing and invoice processing.
Purchasing tasks will include:
  • Solicitation and evaluation of quotes
  • Ordering consumables, equipment and services ensuring that EMBL’s Financial Rules and Regulations are met throughout all stages of the process
  • Receiving goods and placing goods entry in SAP
  • Negotiating with suppliers and interacting with them concerning orders, deliveries and invoices

Further tasks will include petty cash processing and reconciliation, active communication with vendors, and checking and reconciliation of credit cards statements. These tasks involve close collaboration and interaction with EMBL Hamburg staff and scientists and require a high level of responsibility and independence. The post holder will be integrated into the administration team at the Hamburg Unit and will also carry out other general tasks.

Qualifications and Experience

The ideal applicant should have experience as an industrial business management assistant and/or some years of professional experience as a buyer.

The post requires:

  • Knowledge and experience in procurement of supplies and services
  • Commercial understanding
  • Very good communication skills both in German and English
  • Knowledge and hands-on experience of MS Office applications and the Materials Management module of an ERP system, ideally SAP MM module
  • Flexibility and ability to work in a team
  • Efficiency and flexibility in executing tasks
  • High motivation and service-oriented personality
Application Instructions
Please apply online through
Additional Information
EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation.
Please note that appointments on fixed term contracts can be renewed, depending on circumstances at the time of the review.

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